Records Management
Automate retention, defensible disposition, and legal hold — without leaving your files exposed
Why CIMCON’s Records Management Module?
CIMCON’s Records Management module points directly at the drives your business already uses and applies your retention rules automatically. Instead of relying on manual tracking or year-end clean-up projects, the application continuously identifies files that have passed their retention period and routes them into a structured disposition workflow — no guesswork, no missed deadlines.
Every file that ages out of retention is surfaced to your Records Manager for review before it goes anywhere. From there, Legal can weigh in, place files on hold when needed, and release them when the hold is no longer required. Nothing is destroyed without a documented, auditable trail — and every disposition action produces a certificate of destruction your business can hand to auditors and regulators on demand.
Every file that ages out of retention is surfaced to your Records Manager for review before it goes anywhere. From there, Legal can weigh in, place files on hold when needed, and release them when the hold is no longer required. Nothing is destroyed without a documented, auditable trail — and every disposition action produces a certificate of destruction your business can hand to auditors and regulators on demand.
“Records management is the field of management responsible for the systematic control of the creation, receipt, use, and disposition of records.”
- ISO 15489
Turn retention policy into an automated, defensible process — instead of a manual liability.
Features
Automated Retention Enforcement
- Point the application at any drive or file share and apply retention rules by policy, department, or file type
- Continuously scans in the background to identify files that have passed their retention period
- Surfaces eligible files automatically — no manual audits or spreadsheet tracking required
Records Manager & Legal Review Workflow
- Routes retention-eligible files to the Records Manager for review before any action is taken
- Sends the reviewed list to Legal, who can approve disposition or place files on Legal Hold
- Authorized personnel can release a Legal Hold, sending the file back into the standard disposition process
Defensible Disposition & Certificates of Destruction
- Disposes of approved files automatically once the review and hold process is complete
- Generates a certificate of destruction for every disposed file, ready for compliance and audit needs
- Legal Hold files remain fully accessible to authorized personnel only, and are never destroyed while a hold is active
Resources
AI Risk Management Policy
Leveraging collective wisdom from experts in the domain, regulatory recommendations, and our 25+ years of experience, this policy outlines step by step recommendations for AI & GenAI Risk Assessment, Controls, Testing, Monitoring, Compliance Reporting and everything in between.
Why EUC Risk Matters
EUC risk, often seen as errors or confidential data loss, can have a material impact. Based on our experience with hundreds of customers, this white paper outlines how to understand your risk level, implement best practices, and align stakeholders on Why EUC Risk Matters?
